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Emergency Preparedness

Monday, July 15, 2024

UA-PTC Business and Information Technology Center

When reporting an emergency

  • Stay on the phone with the dispatcher
  • Provide the address, location and a description of the emergency
  • Provide the phone number at your location
  • Provide a thorough description of the incident to ensure the appropriate resources are dispatched

Reporting crimes in progress

  • Nature of the incident: make sure the dispatcher understands that the incident is in progress
  • Location of the incident
  • Description of suspect(s) involved
  • Any injuries that may have occurred
  • Description of any weapons involved
  • Description of property involved

Reporting crimes not in progress

  • Your name
  • Your address-location
  • Your exact location at the time of the call (room number, building, and campus location)
  • Your telephone number
  • A brief synopsis of what occurred

Emergency alert and notification systems

  • Rave Alert - Campus wide text messages and e-mails
  • Building intercom systems
  • Posting to website, Facebook, and Twitter
  • News media
  • Building Coordinators
  • Emergency personnel should be notified immediately
  • Building Coordinators should communicate with occupants to ensure that the appropriate protective action (evacuation, taking shelter, etc.) is made known and carried out
  • Following the incident, each division and department should use an employee roster to notify, update and relay instructions to all building coordinators
  • The decision to lockdown a building will be communicated via Rave alerts, UA-PTC administration, and/or UA-PTC Police

Building evacuation procedures

  • Upon activation of the building fire alarm system or verbal command by administration or emergency personnel to evacuate a building
  • All occupants shall evacuate the building immediately
  • Personnel shall evacuate by means of the nearest available marked exit
  • The responsibility of the building coordinators and faculty and staff is to ensure that all occupants report to the emergency staging areas.

Sheltering in place

“Sheltering in Place” is a precaution aimed to be safe while remaining indoors. (This is not the same as a taking shelter during a storm). Shelter-in-place means selecting a small, interior room, with no or few windows and taking refuge there.

Response to a natural or man-made Disaster

  • Rave Alert - Campus wide text messages and e-mails
  • Building intercom systems
  • Posting to website, Facebook, and Twitter
  • News media
  • Building Coordinators


Emergency preparedness is the responsibility of the entire campus community. Every building occupant may better prepare themselves for emergencies and disasters by utilizing the following methods:

Disruptive or violent individuals/suspicious persons

Be alert for:

  • Active Shooter
  • People in buildings or areas who do not appear to be conducting legitimate business
  • People ‘monitoring’ areas, buildings and entrances
  • Unfamiliar people in restricted, sensitive or private areas
  • People wearing clothing not consistent with the weather conditions (bulky coats in warm weather, etc.)
  • Unattended items in unusual or high traffic areas
  • Individuals attempting to access utility locations
  • Unfamiliar vehicles parked for long periods or appear abandoned
  • Vehicles containing unusual/suspicious materials
  • Vehicle/delivery trucks arriving and being abandoned at odd locations

Bomb threats

All bomb threats must be treated as a serious matter. To ensure the safety of the faculty, staff students, and the general public, bomb threats must be considered real until proven otherwise. In most cases, bomb threats are meant to disrupt normal activities. The procedures described below should be implemented regardless of whether the bomb threat appears real or not.